Article I. Name
The name of this organization shall be the Hopewell High School Athletic Booster Club, hereinafter referred to as the Athletic Boosters.
Article II. Objectives
The objectives of the Hopewell High School Athletic Boosters shall be:
A. To arouse and maintain an enthusiastic interest in the various facets of the athletic program of Hopewell High School.
B. To lend all possible support, both moral and financial, to the athletic programs in the school.
C. To cooperate with the school’s personnel, athletic director, and the principal to the end that this program is maintained at the highest possible degree of efficiency.
Article III. Athletic Director/Principal
Sec. 1. The athletic director and principal will be the final decision-makers regarding all matters pertaining to the athletic program of the school.
Sec. 2. The principal and athletic director may request the resignation of any member of the Executive Committee of the Hopewell High School Athletic Booster Club. The athletic director’s vote will break any tie in the vote among the Executive Committee.
Article IV Membership
Sec. 1 The membership of the Hopewell High School Athletic Booster Club shall be open to anyone interested in the progress and development of the athletic program of Hopewell High School.
Sec. 2 Membership shall become effective upon payment of annual membership dues.
Sec. 3 The membership year shall run from July 1 through June 30.
Sec. 4 Membership is effective only for the membership year in which dues were paid.
Article V Officers
Sec. 1 The officers of this organization shall be a president, vice president, secretary and treasurer.
Sec. 2 Any booster whose membership is paid up shall be eligible to run for and serve as an officer and/or chairperson of any committee.
Sec. 3 Terms of office for all officers shall be one year.
Sec. 4 In the event that an officer cannot complete his/her full term for any reason, a replacement for that term will be appointed by majority vote of the remaining members of the executive committee.
Article VI Duties of Officers
Sec. 1 The PRESIDENT shall preside at all meetings of the organization, appoints all committees, and shall be an ex officio member of all committees, except the nominating committee.
Sec. 2 The VICE PRESIDENT shall assume all the duties of the president in his/her absence. He/she shall serve as the chairperson of the membership and nominating committees and assume other duties as deemed necessary.
Sec. 3 The SECRETARY shall keep the records and minutes of all meetings, attend to the correspondence and perform such other duties as deemed necessary.
Sec. 4 The TREASURER shall receive all funds due the organization, deposit same, pay all bills as determined by the membership, and submit the books to the auditing committee. This officer shall be bonded by the organization.
Article VII The Executive Committee
Sec. 1 The executive committee shall be composed of the officers of the organization, the athletic director, and up to nine at-large-directors elected by the general membership.
Sec. 2 The executive committee shall have the emergency power to act for the membership between meetings of the organization.
Sec. 3 The executive committee shall meet once monthly, in addition to the regular meeting of the Athletic Boosters.
Sec.4 In the event the executive committee finds reason for the dismissal of a fellow officer (i.e., relating to matters detriment to the functioning of the booster club), the matter will be brought to the attention of the athletic director, who will meet with the executive committee to discuss further action, which may include that provided in Art.3.
Article VIII Meetings
Sec. 1 The regular meetings of this organization shall be held on second Monday of each calendar month, except when changed by vote of the general membership.
Sec.2 Special meetings may be called by the Athletic Booster Club President and athletic director.
Sec. 3 A Quorum shall consist of those members present.
Article IX Standing Committees
Sec 1 There shall be the following standing committees: Auditing, Membership, Nominating, and such other committees as the President and athletic director shall deem necessary.
Sec 2 The Auditing Committee shall consist of three (3) members, other than officers, who shall audit the books of the organization between the regular meetings in June and July.
Sec. 3 The Membership Committee shall be responsible for conducting the annual membership drive beginning in July.
Sec. 4 The Nominating Committee shall meet and present a slate of officers and members – at-large of the Executive Committee to the membership at the regular April meeting.
Article X Dues
Dues shall be set annually by the Membership Committee, subject to the approval by a majority vote of the membership present. Dues shall be payable annually, within the Membership Year. (See ART IV, Sec. 3).
Article XI Elections
Sec. 1 The Nominating Committee shall be appointed by the President at the regular March meeting each year. Nominations may be made from the floor after the report of the Nominating Committee.
Sec. 2 Officers are to be elected at the regular May meeting. They shall take office at the regular July meeting.
Sec. 3 A majority vote of the members present shall constitute and election.
Article XII Parliamentary Authority
The rules contained in Robert’s Rules of Order Newly Revised shall govern this organization in all cases in which they do not conflict with the rules of this organization.
Article XIII Amendments
These Bylaws may be amended by a 2/3 vote of those present at any regular meeting. The amendments must have been presented at the preceding regular meeting of the organization.